Deposit Prescribed Information — Template & Checklist

A plain-English template and checklist for the Prescribed Information landlords in England must serve under the Housing (Tenancy Deposits) (Prescribed Information) Order 2007. Pairs with the deposit certificate issued by your government-approved scheme.

*The information you must give the tenant within 30 days of receiving a deposit*

Last reviewed: 2026-05-28. Next review: 2026-08-28.

Fillable Prescribed Information form

Complete this page in addition to the scheme certificate. Serve both on the tenant (and anyone who paid the deposit) within 30 days of receiving the deposit. Both parties sign.

What this is

If you take a deposit on an assured tenancy in England, you must protect it in one of the three government-approved schemes (DPS, mydeposits, or TDS) within 30 days, and within the same 30 days you must give the tenant — and anyone who paid the deposit on their behalf — the 'Prescribed Information'.

Your scheme issues a certificate covering most of the required information. This template is the landlord-side cover sheet that supplements the certificate with the items the legislation requires you to confirm in writing.

The statutory checklist (Article 2 of the 2007 Order)

• Name, address, phone, email of the deposit scheme.
• Amount of deposit paid.
• Address of the rented property.
• Name, address, phone, email of the landlord.
• Name, address, phone, email of the tenant (and anyone who paid the deposit).
• Name, address, phone, email of any agent (if used).
• Circumstances when all or part of the deposit may be withheld, by reference to the tenancy.
• Confirmation (in the prescribed form) signed by the landlord that the information is accurate to the best of their knowledge, and that the tenant has had the opportunity to sign it.
• Procedures that apply under the scheme for releasing the deposit and resolving disputes.

Landlord confirmation (sign and date)

Why it matters

Failure to protect the deposit or to serve the Prescribed Information within 30 days can lead to a court penalty of 1–3× the deposit and, separately, blocks the no-fault route to possession that previously existed under Section 21. After the Renters' Rights Act 2025, the requirement still bites on deposit-penalty claims and on the validity of mandatory Ground 1 / 1A possession in some cases.

Always keep the signed PI plus the scheme certificate together on file for at least the duration of the tenancy and six years after it ends.

Sources: - legislation.gov.uk — Housing (Tenancy Deposits) (Prescribed Information) Order 2007 — https://www.legislation.gov.uk/uksi/2007/797/contents - legislation.gov.uk — Housing Act 2004 ss.212–215 (tenancy deposit protection) — https://www.legislation.gov.uk/ukpga/2004/34/part/6/chapter/4 - GOV.UK — Tenancy deposit protection (overview + the 3 approved schemes) — https://www.gov.uk/tenancy-deposit-protection